Read. Then write.

One of the most important things any teacher or manager can do to help novices become pro writers is to discuss sample messages with them. Reading thoughtfully precedes writing successfully! The key to thoughtful reading is discussing the sample message in sufficient, relevant detail and connecting those details to future messages the writer will create.** Here are…

Check out the 4th Edition of Revising Professional Writing

The 4th edition of Revising Professional Writing in Science and Technology, Business, and the Social Sciences is now available.  It’s an affordable workbook at $39.95 USD, with over 400 revision and editing problems. Instructors get an answer key plus supplements here on Pros Write (e.g., sample documents, videos, etc.) supporting the principles in the book. Each of the 21 chapters…

Choose active vs. passive voice strategically

No grammatical construction raises the ire of writing “experts” like the passive. Geoff Pullum (a regular contributor to Lingua Franca at the Chronicle of Higher Education) provided two marvelous examples in a research paper titled “Fear and loathing of the English passive.” The passive voice liquidates and buries the active individual, along with most of the awful…

Learn to analyze a workplace audience to deliver an effective message

Know your audience. This would count as a platitude for good writing without some specifics. So this post provides a specific system for analyzing a workplace audience. That system requires writers to assess two aspects of their situation–the context of their message:  (1) their relationship with the audience and (2) their audience’s readiness to accept the message. An…

Shibboleths for National Grammar Day

For National Grammar Day, I’m posting a slightly edited version of “Shibboleths and entering the professions,” which appeared on Pros Write back in 2012. I wrote the original in response to the raised eyebrows after I posted  “Language choices can be unsuccessful — but never wrong.” For some readers, my belief that language can never…

Create logical flow between sentences to promote accurate and efficient reading

I have argued that sentence variety is the enemy of efficiency. People read more accurately and efficiently when all the elements of a document are tightly connected. This includes the connection between consecutive sentences. I refer to this as cohesion (sometimes referred to as Functional Sentence Perspective by linguists). My experience is that most adults are able to create cohesive prose…